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Receptionist & Office Coordinator

Listed 21 days ago

About Darvill Mellors & Co
Darvill Mellors & Co (DM&Co) was created to offer a more modern, responsive and nimble approach to accounting services. Our team are committed to providing first class advice and support to businesses large and small, in a way that is expert, innovative, and thoroughly human.  We’re driven to support Wellington people and businesses to go further, and we’re proud to be a Xero Platinum Partner.
We’re looking for a Receptionist and Office Coordinator to be the warm and welcoming face of our organisation and keep our office and team running smoothly.
About the role:
You’ll be the first point of contact for our clients and will provide administrative support across our team, from graduates up to the four partners. This is a busy and varied role with loads of autonomy and room to grow.  A typical day would see you:  
  • Owning the onboarding of new clients; ensuring engagement documents and Anti-Money Laundering checks are completed and accurate
  • Maintaining client records in Xero Practice Manager and providing internal support with Xero
  • Providing an exceptional reception experience; warmly welcoming clients and visitors to our office and answering and forwarding incoming phone calls
  • Coordinating our team events, functions and internal meetings
  • Keeping our office, reception area and meeting rooms well provisioned, clean and tidy
  • Overseeing Health & Safety administration and adherence to our policy
  • Completing Companies Office Annual Returns and new Company incorporations for clients
  • Proactively looking to take administrative tasks away from the partners and the rest of the team
  • Contributing to the development and improvement of our systems and processes
About you:
We’re looking for someone with a friendly and engaging style who can work with and relate to people at all levels.  You’re organised yet adaptable, have exceptional attention to detail and can keep sensitive information confidential.  Our ideal candidate will be someone who is:
  • Tech savvy and has experience working with Xero or CRM systems and the MS Office suite
  • Great at prioritising and juggling many balls at one time
  • Driven, results orientated and takes ownership of tasks
  • Efficient, responsive and proactively takes initiative
  • Deeply committed to great customer service
  • Exceptional at building relationships with clients, suppliers and our team
  • A strong communicator on all fronts
What we offer:
DM&Co are a company with heart; we care about our employees as much as we care about our clients. Our team love working here because of our interesting and varied client base, our collaborative approach, and our team rituals. We celebrate success and believe in community contribution.  We offer flexible working and are huge on developing and supporting our people to grow.
If you’re an admin super star, looking for a role where your expertise will be valued and rewarded, we’d love to hear from you. We’ve partnered with Kin to help us fill this exciting role. We're reviewing applications as we go, so please apply now with your CV and a cover letter letting us know why you will be a terrific addition to our team.  If you’d like to find out more before applying, please contact Stacey Aubry at [email protected]
Job type
  • Admin / Secretarial / Office Support
  • Permanent / Full Time
  • Wellington