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PA / Office Coordinator

Listed 18 days ago

The Company
Harbour Asset Management is a wholly-NZ owned investment management company, which has enjoyed consistent and ongoing growth for over 10 years.  Contributing to this success is Harbour Asset Management’s commitment to their core values, and as well as the client first approach, includes responsible investing practices and an inclusive and collaborative culture. With offices in Auckland and Wellington, they have created a cohesive team of experts who hold themselves to high standards and achieve great client outcomes.   
The role
Within this role you can expect to wear many hats. You will be supporting the Managing Director directly with diary management and other tasks, but also have overall responsibility for all general office duties, to ensure the smooth running of the Wellington office. You will assist the Managing Director and wider team in the setup of meetings and presentations and assist with the final preparation of Board papers.  Whilst there is no official reception area, you will at times be required to greet Harbour’s valued clients and answer the main phone line. 
Key responsibilities include (but not limited to)
  • Scheduling and diary management for the Managing Director
  • Setting up board and other committee meetings and requirements
  • Administrative duties as required – assisting with printing and binding of presentations, final preparation of Board papers and documentation
  • Reception duties such as greeting guests, and answering main phone line
  • Supporting with events and meetings – catering requirements, ensuring MS Teams is fully operational
  • Other ad hoc duties as required by the Executive Directors and CEO
  • General office duties – stationery ordering, pantry re-stocking etc
Your experience
Harbour is a down to earth and friendly workplace, but given the nature of industry, at times can be high pressured and deadline driven. Occasionally you will be greeting and talking with clients, so it is imperative that you can bring professionalism, and a calm and welcoming demeanour. You must have had experience in diary management, ideally gained from within a professional service-oriented business, supporting a senior leader or executive.  As this is a dual role with general office coordination responsibility, you must be willing to roll your sleeves up, and be across all duties big or small.  In addition, we are looking for:
  • Minimum 3 years’ experience in a similar position within professional services
  • Tertiary education (preferred), and a genuine interest in learning about investment products
  • A client first mentality, and positive approach when dealing with stakeholders either internally or externally
  • A high degree of technical competence with sound experience in MS Teams, Word, and PowerPoint
  • Professionalism, with the confidence to engage and build relationships at an executive level
  • Strong organisational and administrative skills with an ability to multi-task and juggle priorities
Harbour Asset Management provides a social and enjoyable working environment. We would love to hear from you if feel this role is a fit for your skills and experience.  Please apply with a cover letter and CV by 5th February. 

Please Contact Natasha Symonds, Talent Specialist – Kin Recruitment to make an application. Mob: 022 069 5284, email [email protected]
Job type
  • Admin / Secretarial / Office Support
  • Permanent / Full Time
  • Wellington